Recruitment Support

People Operations and Recruitment Support:

This hybrid role works closely with the People Operations & Recruitment Specialist to provide administrative and operational assistance across both recruiting and general HR functions and ensures smooth communication across the organization. Three days per week will be focused on assisting the recruiting and onboarding process, including candidate coordination, document tracking, and compliance follow-up.

The remaining time will be spent operating the PBX switchboard, greeting visitors, and providing administrative support to various departments.

We are looking for a detail-oriented, organized professional who thrives in a fast-paced environment and is passionate about delivering an exceptional candidate and employee experience.

Key Responsibilities:

People Operations & Recruiting Support (Primary Focus)

Conduct phone screens and assist with initial candidate evaluations.

Schedule interviews and coordinate with hiring managers.

Print resumes, prepare interview packets, and maintain candidate records.

Facilitate completion of new hire paperwork, including I-9s and other onboarding documents in iCIMS.

Administer drug screens and send candidates for required physicals.

Serve as a Notary for employment-related documents.

Follow up with candidates at least twice per week to ensure completion of all documents.

Enter background checks.

Scan and upload employee files into appropriate folders, file I-9s, and update the new hire log.

Maintain a high degree of confidentiality at all times

Other P.O. duties as assigned.

PBX & Administrative Support (Two Full Days + Half Day Friday)

Operate the main switchboard to answer, screen, and route calls promptly.

Provide excellent customer service to callers and visitors.

Log and distribute packages.

Support other departments with data entry and clerical needs.

Maintain an organized and professional reception area.

Why Join Us:

This position is perfect for someone who enjoys variety in their workday, thrives in a support role, and wants to grow their skills in both HR and recruiting. Youll play a vital role in ensuring smooth hiring processes, supporting the People Operations team, and keeping our daily operations running efficiently.

High School Diploma or GED is required

Prior administrative, HR, or recruiting support experience preferred.

Strong communication skills (written and verbal).

Strong time management skills

High attention to detail and ability to follow processes precisely.

Proficiency in Microsoft Office Suite; familiarity with iCIMS or Certiphi is a plus.

Ability to multitask and adapt in a fast-paced environment.

Devereux has a zero-tolerance policy for abuse and maintains policies and procedures to systematically reduce the risk of abuse to occur in our organization. Devereux fosters a culture of reporting abuse, and will cooperate with the authorities to the fullest extent possible.